RefWorks recently made improvements to the sharing feature, enhancing the ability for collaboration. Shared folders from other users are now view-able directly in your RefWorks account, just like your own folders that you've created. The shared folders are visible in the Quick Access Bar, and a sharing icon distinguishes the shared folders from all your other folders. Also, when logged in to your RefWorks account, you’ll see an alert at the bottom right-hand corner of your screen whenever someone shares a folder with you.

In addition, there is now the ability for Guest Sharing, also known as Anonymous Share. This allows RefWorks users to share a folder or reference with individuals that do not have a RefWorks account. They can simply click on a shared link that a RefWorks user has sent, and view the record in a read-only format; from their they can choose to export, print or create a bibliography with the shared record. The owner of the shared folder can also choose to allow comments, which can be added in the full-view of the reference, or by clicking on the comments icon.

When RefWorks users are logged into their account they can now view their shared area in light box, rather than having to open a separate page. The shared folders are integrated directly into your current list of folders. The title of the folder appears in blue font – this, along with the sharing icon, indicates it is a shared record. Also, when you import a shared folder into your RefWorks account you can now bring attachments affiliated with the shared record.

All of these changes have been made to improve your RefWorks experience and enhance the ability for research collaboration. Please feel free to contact us if you have any questions. If you would like to attend a webinar on the new RefWorks collaboration features, please visit the Training &Events tab to view upcoming training webinars.  

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